A meeting or conference room can make or break a business since it is one of the elements in your workspace that creates the first impressions on the minds of your clients. When it comes to delivering a strong and power packed presentation filled with fresh, innovative ideas, the decor of your meeting room surprisingly plays a major role. Your clients and other colleagues might get distracted due to the cluttered design of your meeting room.
Designing a meeting room space is not only imperative for showcasing your professionalism, but it also marks how fruitful the conference is, owing to the amount of stress. Hence, while decorating your conference room area, it is important to infuse your personality as well apart from your professionalism. With that being said, take a glance at some of the ways through which you can build a stress-free meeting room environment:
Understand the Needs of Your Clients and Employees
It goes without saying that ensuring the comfort of your clients and employees attending an important meeting are of utmost importance. Particularly, when it comes to your clients, you will want them to have enough room in the conference area to unwind at intervals after a serious and presentation. Providing your employees and clients with a great elbow room space will not only make sure that they will get the space to walk around the room during presentations, but it will also promote a positive feeling that you are taking care of their specific needs. This kind of gesture will increase the productivity and ensure the success of every meeting that you conduct in your conference area. Furthermore, what you need to do is:
- Note down the number of attendees that will be taking part in the conference.
- Evaluate the number of people who are guaranteed to show up on the conference day.
- Estimate the size of the room and incorporate a proper table by taking the number of people into consideration.
Pick the Right Furniture
After you have figured out the specific needs of your employees and clients, it is time to add some furniture inventory that will suit their key requirements. For instance, if your meeting room is designed in a way that needs people to move their seat around for viewing the screen, investing in furniture on casters that can swivel will come in handy. Secondly, if your conference area is meant for huddle work and creative processes, offering alternative seating arrangement will promote a feeling of flexibility.
Infuse Technology for Modern Conference Area
When you are considering tables and chairs for your meeting room space, it is necessary to think of usage besides the size. From height-adjustable tables to movable chairs, choosing a piece of furniture that will cater to the needs of the attendees is an absolute must for attaining a successful meeting. With the introduction of technology into the corporate world, the furniture in your meeting room must be backed with features like power and access to the power. For instance, offering charging outlets through the table for clients with mobile devices will generate a positive feeling in the conference hall.
Highlight Company's Image with a Befitting Room
Generally speaking, the meeting room should be well-positioned considering the minimum amount of distraction. In most corporate offices, the meeting rooms are ideally placed near the CEO's cabin instead of the lobby or near a site where currently construction is in progress. The main ideology is to find a place that is away from all kind of distractions and does not succumb to any outdoor sound, as meetings need a lot of concentration. Therefore, pick a site for your meeting room that is either away from distraction-filled areas or take the help of a decor professional for soundproofing the room.
Evoke Positive Emotions Adding the Right Color
Employing the perfect wall color can make a huge difference in your conference room space. On top of that, the color scheme at your workplace has always played a vital part in manipulating the productivity, and your meeting room is no different. Including the right form of color for painting the walls of your meeting room will not only help in making the attendees more relaxed, but they will agree to your terms, owing to the evoking of the right emotions. While painting the walls of your conference area, make sure that the color pattern matches with your organization's brand and image.
Freshen up Space with Faux Greenery
If you are looking for decor elements that will help you in increasing the productivity in your meeting room, opting for green landscaping products, seem to be a great option. People love green and psychologists back up the theory of establishing green in the office interiors for ensuring a positive working environment. Installing greenery will promote a calm feeling and reduce stress during the meeting. However, there is no obligation that you have to go for natural green only, incorporating fake plants and artificial trees will offer you more benefits that you could ever imagine.
These plants and flowers are designed by professionals who make it so lifelike that will offer a realistic feeling to your meeting room. Some artificial plants that have gained positive acclaim in offices include coconut trees, banana trees, as well as, for meeting spaces, the artificial flowers does the job of enhancing the productivity.
Modify the Lighting
Apart from adding modern lighting to your meeting room, there is no harm in allowing little natural light from the exterior. Although make sure that the blinds and shades are blocking the excess glare coming through the windows. Do not install overhead lighting that will obstruct the conference. You can increase the aesthetic value of the room by choosing lights that complement the wall colors.